BluePrintHCP

Online Recruiting and Scheduling Web Solution.

Website

services

Web Development

industry

Healthcare / Research

duration

Working Since 2016

country

United States

Project Overview

Recruiting and Scheduling App is a customized platform that connects the doctors/respondents with the research group where they can contribute to research and schedule their appointment for the study as per their convenient time-zone. And once the study is completed the doctors/respondents will get paid by the mode of payment they have selected earlier while registration.

Challenges

Dynamic Registration Form

• The sign-up process has a dynamic registration form which consists of questions in all formats such as multiple-choice questions, demographic questions, constant sum question (rank order type question), text questions, contact information questions, date/time questions, and calendar questions.

• Adding all these kinds of questions from the backend and displaying it appropriately in the front-end every single time the questionnaire is updated from the backend was the major challenge.

• Each question type required different rendering logic, validation rules, and data handling on both backend and frontend.

Time Zone Management

• Managing the book study appointments according to the time zone the user has selected was a significant challenge.

• The platform needed to support six different time zones present in the USA.

• Scheduling accuracy across multiple time zones was critical to avoid missed or double-booked appointments.

Our Solution

Custom Survey Platform

• After doing research and bifurcating the types and possibilities of the questions, we defined them in a proper structure.

• We achieved to make our own custom platform something similar to survey monkey but its smaller version.

• The structured approach allowed dynamic question rendering from the backend to display correctly on the front-end each time.

Time Zone Resolution

• After some research and brainstorming the time zone challenge was managed from the coding perspective.

• The system correctly converts and displays appointment times based on the user's selected time zone.

• All six USA time zones are supported, ensuring accurate scheduling for all users.

Features Implemented

BluePrintHCP includes a full User Portal and Admin Portal with features designed to streamline the recruiting, scheduling, and payment process for research studies.

1. Registration Form

A detailed registration form where all the details can be obtained from the user. As per the specialty selected, users will get invited to the studies.

2. Track the Studies

Users can keep track of what studies they are currently contributing on. And they can also take a glimpse of their pending and past studies.

3. Payment History

A very effortless and easy way to track all the payments made on the completion of the study.

4. Calendar View

Users can find all the scheduled interview appointments in My Schedule which can be adjusted to month, week, and day-wise. Along with that, it can also be synchronized with their google calendar.

5. Notification Preference

Users can choose the preference for their appointment reminders as either text messages, email, or both.

6. Dashboard

Here admin will be able to view all the current stats in a card view pattern and view all the details in one go.

7. Team Members

Admin will be able to view the list of team members/PM with appropriate filters which makes it very easy to view.

8. Signup Questionnaire

From here the admin will be able to add/edit/delete and manage the questionnaire.

9. Appointment Schedule

Here the admin can view all the appointments scheduled and can also edit/ reschedule the appointment.

Backend and Web App Technology Stack

BluePrintHCP is built on a modern stack with Docker containers, Laravel backend, React JS frontend, and integrations with Adobe Sign and Google Calendar.

Server Stack

Docker, Cloud Server (Digital Ocean)

CI/CD

Gitlab

Backend Framework

PHP ( Laravel ), React JS

Third-Party Integration

Adobe Sign, Google Calendar

DB

MySQL

Notifications

AWS Simple Notification Service

Conclusion

BluePrintHCP successfully connects doctors and respondents with research groups through a streamlined recruiting and scheduling platform. The custom survey engine and multi-timezone scheduling system solved the core technical challenges, delivering a reliable solution that has been in active use since 2016.

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